PROJECTS 03

Introduction
A central government department department faced considerable challenges with outdated and fragmented spend control processes across various government sectors. Tasked with centralising these processes, Evance Consulting, in partnership with a Digital and Strategy Transformation Consultancy, was engaged to replace multiple systems with a single cohesive digital service named the "Get Approval to Spend Service."
The Challenge
Client Need
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Integrate various spend control processes into a unified system.
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Enhance efficiency and governance across government sectors.
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Ensure system compatibility and data integrity.
The Obstacles
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Developing a system that integrated diverse spend control processes for different government controls.
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Ensuring minimal disruption to ongoing governmental functions during the transition.
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Addressing the unique requirements of each organisation.
Client's Initial State
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Multiple fragmented spend control systems that lacked integration.
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Inefficient processes that hampered operational efficiency and governance.
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No unified approach to managing spend controls across sectors.
Our Solution
Evance Consulting provided a strategic and collaborative approach to tackle the department’s challenges. Here’s what we did:
Strategic Analysis and Planning
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Conducted a comprehensive review of existing spend control systems.
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Crafted a strategy focused on digital integration and process optimisation.
Collaborative Solution Development
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Engaged stakeholders through structured workshops to align the new system's functionalities with departmental needs.
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Worked closely with a Digital and Strategy Transformation Consultancy to ensure the system met specific requirements.
System Implementation and Training
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Supported the deployment of the new digital service for Digital and Technology spend control.
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Progressed Facilities Management and Learning and Development controls to the UAT phase, setting them up for future deployment.
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Developed a train plan and strategy to ensure smooth adoption and effective use of the new system.
The Outcome
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Successfully launched the "Digital and Technology Spend Control," significantly improving process efficiency and transparency across government spending.
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Advanced Facilities Management and Learning and Development controls to near deployment, demonstrating readiness for future integration.
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Ensured continuous engagement and cohesive collaboration among stakeholders through structured workshops.​
Conclusion
Evance Consulting’s proficiency in managing and executing large-scale digital transformations within the government sector was exemplified in this project. By prioritising user-centric solutions and transparent communication, we delivered a pioneering system that streamlined spend approvals, setting a new standard in government operational efficiency.
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Is your government department looking to revolutionise its operational processes with advanced digital solutions? Contact Evance Consulting today to explore how we can support your transformation journey.

Power in Numbers
8
Functional areas investigated to understand requirements, end-to-end processes, policies, and people needs for effective spend control.
90+
Stakeholder engagement sessions conducted to ensure the product met all requirements, including policy, process, and user needs.
1
Unified solution/service that met the requirements of all 8 functional areas, ensuring comprehensive policy, process, and user needs alignment.